Emergency procedures

CTKP MARQ ECDC Emergency Action Quick Reference Plan- Call 911 ASAP !

Site: ☐ CTK Parish ☐ MARQ ☐ ECDC Incident Type: _______________________________ Date: ____ / ____ / ______ Start Time: ________EOP Coordinator: ____________________________________“Parents will be contacted via email and School Reach System.” Parent Reunification-Primary Pickup: ECDC Gym Parking Lot, Secondary: Playground, Third, Society Parking Lot across the street

Tulsa Emergency Alert Quick Reference

Official alert sources + immediate action guide for weather, fire, flood, utility, and site emergencies

Tulsa-specific official alert links

Immediate decision rule

• Warning = act now, not after discussion.

• Sirens are outdoor warnings; always confirm details using NOAA/NWS, phone alerts, or local emergency management.

• For school/parish/campus use: account for people first, then communicate status, then document issues after life safety is stable.

School decision rule - U.S. Department of Education / REMS framework

Emergency: 911 | Campus/Site Lead: __________________ | Reunification/Accountability Point: __________________

Tornado / Extreme Wind

Alert meaning: Warning: Take shelter immediately. Watch: Prepare to shelter quickly.

Immediate safety precautions

☐ Move to lowest level interior room or approved shelter.

☐ Stay away from windows, glass, exterior doors, gyms, and long-span rooms.

☐ Protect head and neck with arms, coats, cushions, or helmets.

☐ Account for people after the immediate danger passes.

☐ Report injuries, gas smell, downed lines, or blocked exits to 911/site lead.

Avoid these common mistakes

☐ Do not stand at windows or doors.

☐ Do not use large open rooms as shelter.

☐ Do not leave shelter because sirens stop; wait for official all-clear.

School / child-release decision checkpoints

☐ Account for all students, staff, visitors, and groups before release or relocation.

☐ Confirm official all-clear or emergency-management direction; do not rely on sirens alone.

☐ Inspect route, shelter, assembly, and pickup areas for fire, flood, utility, debris, traffic, or security hazards.

☐ Use controlled reunification for parent pickup: ID verification, release log, traffic control, and one official communication channel.

Site notes / assignments

Official sources: NWS Tulsa | NOAA Weather Radio | City/Tulsa County EM | Ready.gov | Oklahoma OEM | U.S. DOE REMS

Severe Thunderstorm / Lightning / Hail

Alert meaning: Warning: damaging wind, hail, or lightning threat is imminent or occurring.

Immediate safety precautions

☐ Move everyone indoors and away from windows.

☐ Pause outdoor recess, athletics, maintenance, and roof/lift work.

☐ Secure loose outdoor objects only if it can be done before the storm arrives.

☐ Treat destructive wind alerts like tornado risk.

☐ Keep phones/radios charged and monitor NWS Tulsa.

Avoid these common mistakes

☐ Do not shelter under trees.

☐ Do not continue games or events when thunder is heard.

☐ Do not touch wired electronics during close lightning.

School / child-release decision checkpoints

☐ Account for all students, staff, visitors, and groups before release or relocation.

☐ Confirm official all-clear or emergency-management direction; do not rely on sirens alone.

☐ Inspect route, shelter, assembly, and pickup areas for fire, flood, utility, debris, traffic, or security hazards.

☐ Use controlled reunification for parent pickup: ID verification, release log, traffic control, and one official communication channel.

Site notes / assignments

Official sources: NWS Tulsa | NOAA Weather Radio | City/Tulsa County EM | Ready.gov | Oklahoma OEM | U.S. DOE REMS

Flash Flood / Flooding

Alert meaning: Flash Flood Warning: move away from water and low areas immediately.

Immediate safety precautions

☐ Move to higher ground if water rises near the building or route.

☐ Turn around, do not risk drowning, never drive or walk through floodwater.

☐ Block access to flooded stairwells, basements, and low drives.

☐ Avoid electrical rooms or outlets in wet areas.

☐ Afterward, document damage before cleanup if safe.

Avoid these common mistakes

☐ Do not drive around barricades.

☐ Do not allow children near drainage channels, creeks, or ponding water.

☐ Do not enter flooded basements until power and structure are checked.

School / child-release decision checkpoints

☐ Account for all students, staff, visitors, and groups before release or relocation.

☐ Confirm official all-clear or emergency-management direction; do not rely on sirens alone.

☐ Inspect route, shelter, assembly, and pickup areas for fire, flood, utility, debris, traffic, or security hazards.

☐ Use controlled reunification for parent pickup: ID verification, release log, traffic control, and one official communication channel.

Site notes / assignments

Official sources: NWS Tulsa | NOAA Weather Radio | City/Tulsa County EM | Ready.gov | Oklahoma OEM | U.S. DOE REMS

Fire / Smoke / Explosion

Alert meaning: Alarm, smoke, flame, gas smell, or explosion: evacuate and call 911.

Immediate safety precautions

☐ Activate alarm if present and call 911 from safe location.

☐ Evacuate using nearest safe exit; close doors behind you.

☐ Assist children, elderly, disabled, or visitors without delaying evacuation.

☐ Meet at accountability point and report missing persons.

☐ Use extinguisher only for small contained fires and only with exit behind you.

Avoid these common mistakes

☐ Do not re-enter for property.

☐ Do not use elevators.

☐ Do not prop fire doors open during alarm response.

School / child-release decision checkpoints

☐ Account for all students, staff, visitors, and groups before release or relocation.

☐ Confirm official all-clear or emergency-management direction; do not rely on sirens alone.

☐ Inspect route, shelter, assembly, and pickup areas for fire, flood, utility, debris, traffic, or security hazards.

☐ Use controlled reunification for parent pickup: ID verification, release log, traffic control, and one official communication channel.

Site notes / assignments

Official sources: NWS Tulsa | NOAA Weather Radio | City/Tulsa County EM | Ready.gov | Oklahoma OEM | U.S. DOE REMS

Hazardous Material / Chemical / Siren Shelter

Alert meaning: Chemical release or official shelter-in-place order: reduce outside-air exposure.

Immediate safety precautions

☐ Go indoors immediately and move to interior rooms.

☐ Close exterior doors/windows and shut down outside-air intake if trained/authorized.

☐ Keep people away from affected air, spill, vapor, or suspicious substance.

☐ Monitor City of Tulsa, Tulsa County EM, NWS, and official instructions.

☐ Prepare for evacuation if officials change direction.

Avoid these common mistakes

☐ Do not go outside to look.

☐ Do not touch, smell, or clean unknown substances without direction.

☐ Do not self-deploy into a contaminated area.

School / child-release decision checkpoints

☐ Account for all students, staff, visitors, and groups before release or relocation.

☐ Confirm official all-clear or emergency-management direction; do not rely on sirens alone.

☐ Inspect route, shelter, assembly, and pickup areas for fire, flood, utility, debris, traffic, or security hazards.

☐ Use controlled reunification for parent pickup: ID verification, release log, traffic control, and one official communication channel.

Site notes / assignments

Official sources: NWS Tulsa | NOAA Weather Radio | City/Tulsa County EM | Ready.gov | Oklahoma OEM | U.S. DOE REMS

Extreme Heat

Alert meaning: Heat advisory/warning: reduce heat exposure and watch vulnerable people.

Immediate safety precautions

☐ Move activities to shade or air conditioning.

☐ Hydrate and schedule rest breaks.

☐ Check children, elderly, medically vulnerable persons, and outdoor workers.

☐ Watch for confusion, fainting, hot dry skin, or heat stroke signs; call 911.

☐ Never leave children, adults, or pets in parked vehicles.

Avoid these common mistakes

☐ Do not overexert during midday heat.

☐ Do not rely on fans alone in dangerous heat.

☐ Do not ignore heat illness symptoms.

School / child-release decision checkpoints

☐ Account for all students, staff, visitors, and groups before release or relocation.

☐ Confirm official all-clear or emergency-management direction; do not rely on sirens alone.

☐ Inspect route, shelter, assembly, and pickup areas for fire, flood, utility, debris, traffic, or security hazards.

☐ Use controlled reunification for parent pickup: ID verification, release log, traffic control, and one official communication channel.

Site notes / assignments

Official sources: NWS Tulsa | NOAA Weather Radio | City/Tulsa County EM | Ready.gov | Oklahoma OEM | U.S. DOE REMS

Winter Weather / Ice

Alert meaning: Winter storm/ice warning: stay off roads when possible and prevent cold injury.

Immediate safety precautions

☐ Limit travel and monitor road/closure information.

☐ Dress in layers and keep people dry.

☐ Use safe heating only; keep generators outdoors.

☐ Treat sidewalks, stairs, and entrances for slip hazards.

☐ Protect pipes and critical mechanical spaces when freezing conditions are expected.

Avoid these common mistakes

☐ Do not use ovens or grills for heat.

☐ Do not run generators indoors or near openings.

☐ Do not assume clear-looking pavement is safe.

School / child-release decision checkpoints

☐ Account for all students, staff, visitors, and groups before release or relocation.

☐ Confirm official all-clear or emergency-management direction; do not rely on sirens alone.

☐ Inspect route, shelter, assembly, and pickup areas for fire, flood, utility, debris, traffic, or security hazards.

☐ Use controlled reunification for parent pickup: ID verification, release log, traffic control, and one official communication channel.

Site notes / assignments

Official sources: NWS Tulsa | NOAA Weather Radio | City/Tulsa County EM | Ready.gov | Oklahoma OEM | U.S. DOE REMS

Power / Utility Failure

Alert meaning: Power outage, gas leak, water main break, or downed line: stabilize and isolate.

Immediate safety precautions

☐ Call 911 for downed lines, gas smell, fire, or life-safety threat.

☐ Keep people away from electrical hazards and wet energized areas.

☐ Use flashlights instead of candles when possible.

☐ Keep refrigerators/freezers closed if outage is short.

☐ Generators must remain outside and away from doors/windows.

Avoid these common mistakes

☐ Do not touch downed wires.

☐ Do not use generators indoors, in garages, or near air intakes.

☐ Do not reset breakers repeatedly without identifying cause.

School / child-release decision checkpoints

☐ Account for all students, staff, visitors, and groups before release or relocation.

☐ Confirm official all-clear or emergency-management direction; do not rely on sirens alone.

☐ Inspect route, shelter, assembly, and pickup areas for fire, flood, utility, debris, traffic, or security hazards.

☐ Use controlled reunification for parent pickup: ID verification, release log, traffic control, and one official communication channel.

Site notes / assignments

Official sources: NWS Tulsa | NOAA Weather Radio | City/Tulsa County EM | Ready.gov | Oklahoma OEM | U.S. DOE REMS

Medical / Accountability / Reunification

Alert meaning: Use after any emergency involving injury, missing persons, evacuation, or family pickup.

Immediate safety precautions

☐ Call 911 for life-threatening injury or worsening condition.

☐ Start first aid/AED/CPR only if trained or directed.

☐ Account for people by room, class, group, or event roster.

☐ Use a single reunification point and controlled release process.

☐ Document injuries, missing persons, property hazards, and notifications.

Avoid these common mistakes

☐ Do not move seriously injured persons unless danger remains.

☐ Do not release children without approved process.

☐ Do not spread unverified information.

School / child-release decision checkpoints

☐ Account for all students, staff, visitors, and groups before release or relocation.

☐ Confirm official all-clear or emergency-management direction; do not rely on sirens alone.

☐ Inspect route, shelter, assembly, and pickup areas for fire, flood, utility, debris, traffic, or security hazards.

☐ Use controlled reunification for parent pickup: ID verification, release log, traffic control, and one official communication channel.

Site notes / assignments

Official sources: NWS Tulsa | NOAA Weather Radio | City/Tulsa County EM | Ready.gov | Oklahoma OEM | U.S. DOE REMS

Official Source Appendix

Use these sources for current alerts, warning definitions, school emergency operations planning, reunification, and official preparedness guidance. Printed copies should be reviewed at least annually and after any policy or site change.

NWS Tulsa forecast office: https://www.weather.gov/tsa/

NWS Tulsa active hazards: https://www.weather.gov/tsa/hazards

NWS Tulsa NOAA Weather Radio: https://www.weather.gov/tsa/weather_radio

NOAA Weather Radio overview: https://www.weather.gov/nwr

City of Tulsa severe weather safety: https://www.cityoftulsa.org/residents/public-safety/weather/

City of Tulsa emergency sirens: https://www.cityoftulsa.org/residents/public-safety/emergency-sirens/

City of Tulsa flood safety: https://www.cityoftulsa.org/government/departments/water-and-sewer/flood-control/flood-safety/

Tulsa County Emergency Management: https://www2.tulsacounty.org/community/tulsa-county-emergency-management/

Ready.gov alerts: https://www.ready.gov/alerts

Oklahoma OEM alert guidance: https://oklahoma.gov/oem/news/newsroom/12-ways-to-prepare--practice-emergency-drills-112.html

U.S. Department of Education REMS TA Center: https://rems.ed.gov/

K-12 School EOP Guide - U.S. Department of Education: https://rems.ed.gov/docs/REMS_K-12_Guide_508.pdf

SchoolSafety.gov Standard Reunification Method: https://www.schoolsafety.gov/resource/standard-reunification-method-volume-2

Tulsa Outdoor Warning Siren System

Tulsa operates more than 80 outdoor warning sirens across the city. Sirens are intended primarily to warn people who are outdoors about immediate danger and are audible for approximately one mile under normal conditions.

Sirens are only one part of Tulsa’s emergency warning system. Citizens should also monitor NOAA Weather Radio, NWS Tulsa alerts, local news media, wireless emergency alerts, and official emergency-management notifications.

Steady Tone (3 Minutes): A continuous steady tone warns of tornadoes or hazardous material / chemical releases. Seek shelter immediately and monitor official information sources.

Wavering Tone (3 Minutes): A wavering or wailing tone warns of nuclear attack. Seek immediate shelter and monitor emergency broadcasts.

High-Low Tone (3 Minutes): A repeating high-low tone warns of flooding. Move away from low-lying areas and never drive through floodwaters.

Upon hearing either the steady or wavering tones, move to shelter immediately and monitor official media sources for instructions. Upon hearing the flood tone, avoid flood-prone roadways, creeks, drainage channels, and water crossings.

Tulsa sirens are tested each Wednesday at noon, weather permitting. Tests are generally one minute in duration. Actual emergency warnings are three-minute activations.

School / Parish / Campus Guidance: Sirens alone should not determine release decisions. Use official warnings, emergency-management guidance, site conditions, accountability status, transportation safety, and Incident Command review before allowing parent pickup or release.

3.6 Violence or Intruder Response (Active Assailant)

☐ A – Alert, communicate threat, Announce in plain language (intercom/radio/phone). If safe, call 911. Share location, description, and direction.

☐ L – Lockdown, Secure location, Lock/barricade. Lights off. Silence phones. Move out of sight. Stay quiet, stay alert.

☐ I – Inform, Update others, Relay real-time updates (radio/text/intercom) to support decisions: where / movement / status.

☐ C – Counter, disrupt if trapped, only if in immediate danger and cannot escape to create distraction (noise, movement, throw objects).

☐ E – Evacuate, Escape if safe, Exit by safest route (not necessarily normal). Take others if possible. Rally point.

Tornado Severe Weather Disaster Response

Immediate Actions

Office staff continuously monitor weather updates from official sources.

When a severe thunderstorm or tornado watch is issued, staff are alerted to review procedures.

When a tornado warning or imminent threat occurs, announce: "Attention: Move immediately to your designated shelter area.”

If power is out, designated staff will notify each floor manually.

If time allows, dismiss in this order: top floor then main floor then basement.

Teachers secure rooms by closing and locking doors and windows. Take your class roster.

All staff assist regardless of assignment. Verify restrooms are unoccupied and move students to the nearest safe area.

Students remain silent and in position until ALL CLEAR is given.

Administration may shut off utilities as required.

Aftermath

Move everyone from damaged to undamaged areas or to the Safety Zone at the Playground if safe.

If injuries occur, restore breathing and control bleeding immediately. Notify the office or emergency personnel.

Keep anyone injured comfortable and warm.

Keep students calm and group together.

Follow evacuation instructions if ordered.

If the building is intact, but area damage is widespread, remain sheltered until authorities issue release orders.

Parent Reunification Locations

Fire Response

Activate the fire alarm.

Evacuate immediately using posted routes. Use alternate exits if blocked.

Call 911 after evacuation.

Assist injured or mobility impaired individuals.

Close doors and windows. Do not lock doors.

Do not collect personal items.

Move 100 feet from the building and keep drives clear for emergency vehicles.

Look carefully for signs of Smoke and Fire. If detected, avoid it! Do not risk burning or dangerous inhalation of burning chemicals. See Smoke and stay calm, stay away!

Accountability

Teachers take attendance using rosters.

Display green card if all students are present and red card if missing students.

Report unaccounted students to the Principal or Assistant Principal immediately.

Do not reenter until the All Clear is announced.

Assembly Areas

Environmental Disaster Contaminated Air or Water

For water contamination, announce: Do not consume any water from facility sources. Provide bottled or safe external supply.

If air contamination is inside, initiate Fire Drill evacuation procedure.

If air contamination is outside, shut down HVAC and remain indoors until directed.

Communication

Call 911.

Tulsa Police: 918 596 9222

Catholic Schools Office: 918 582 9177

Superintendent David Dean: 1 901 626 4974

Parents will be contacted via email and the School Reach system.

Nuclear or Chemical Contamination Disaster

Initiate the tornado procedure to move to the lowest interior shelter.

Shut off air handling systems as needed.

Follow instructions from police and rescue personnel.

Be prepared for extended shelter in place until safe transport is arranged.

Earthquake Response

Command: EARTHQUAKE TAKE COVER DUCK AND HOLD.

Students get under desks, cover heads, and hold until shaking stops.

Expect alarms or sprinklers. Remain calm.

After shaking stops, evacuate using Fire Drill routes to the Playground Safety Zone.

Account for all students and report injuries to administrators.

If indoors, avoid glass and hanging fixtures.

If outdoors, stay clear of trees, buildings, and power lines.

If in vehicles, pull over safely and remain until shaking stops.

Key Reminders

All Clear is issued by authorities or administration.

Do not dismiss students until authorized and accountability is complete.

Use only approved communication channels for parent me

Evacuation Procedures

Activate alarm or announce via intercom: Attention: Evacuate the building. Follow evacuation routes. Confirm 911 call and notify Parish Office.

Immediate Actions

☐ Activate fire alarm or announce evacuation as appropriate.

☐ Confirm 911 call has been placed or direct an adult to call 911 immediately when safe.

☐ Notify Parish Office and Administration.

☐ Teachers bring rosters, red and green cards, and emergency folders.

☐ Lead students to designated Safety Zone using posted routes. Use alternate exits if blocked.

☐ Assist injured or mobility impaired individuals.

☐ Close doors and windows. Do not lock doors.

☐ Do not collect personal items.

☐ Move 100 feet from building and keep drives clear for emergency vehicles.

Accountability and Check In

☐ Conduct roll call upon arrival using the class roster. Do not count heads.

☐ Display Green Card if all students are present. Display Red Card if missing or injured.

☐ If any students are unaccounted for, write names and last known location and send immediately to the Evacuation Center Check In location.

☐ Submit Student Accountability Sheet to the Check In Table.

☐ Do not reenter until All Clear is announced by authorities or administration.

Parent Communication and Pick Up

Parents, guardians, and designated drivers are asked to not immediately pick up their child from the teacher's line outside. This prevents accurate accountability.

☐ Parents will be notified through School Reach Phone System and by email.

☐ A pass will be issued to parents upon checking in at the Evacuation Center.

☐ Parents give the pass to the child’s teacher. The teacher releases the child and records the release on the roster and the Reunification Log.

☐ Reunification occurs only after ID verification through RenWeb or FACTS and completion of the Reunification Log.

Parent Communication Scripts and Templates

Use only when authorized by Incident Command. Keep messages factual, brief, and action oriented.

Evacuation Status Update

Marquette and ECDC are responding to an emergency and have moved students to a safety zone. Students are safe and supervised. Please do not come to campus until reunification instructions are issued. Additional updates will follow.

Reunification Instructions

Student reunification will occur at the designated reunification location. Bring a photo ID. Students will be released only to authorized adults verified through RenWeb FACTS. Please remain in your vehicle and follow staff directions to the Check In table.

Delayed Dismissal or Shelter Notice

For safety, the campus is sheltering in place at this time. Students are safe. Do not attempt to enter campus. We will notify families when conditions change and provide the next steps.

All Clear and Controlled Return

An All Clear is issued by authorities. Staff will conduct a controlled return and continue accountability procedures. Students will be released through normal dismissal or reunification procedures as directed.

Evacuation Command Post Setup

Set up Command Post, First Aid Station, and Parent Reunification area as outlined below.

Evacuation Sites

APPENDIX- Student Accountability Checklist

Parent Reunification Process

☐ Parents check in at the Parent Reunification station.

☐ Parent or guardian identity is verified using RenWeb or FACTS and a valid ID.

☐ Parent receives a pass upon check in.

☐ Parent gives the pass to the teacher.

☐ Teacher releases the student only after the pass is presented and release is recorded.

☐ Office staff records release on the Parent Reunification Log.

☐ Do not dismiss any student until the official word is given to do so.

Student Accountability Sheet

Have Leaders submit this sheet to the Check In Table immediately after roll call.

Group Lead: _______________________________ Grade or Room: _______________________________

Evacuation Start Time: ________ Arrival Time at Safety Zone: ________ Safety Zone Location: _______________________________

Students Assigned to This Group: ________ Students Present: ________ Green Card Displayed: ☐ Red Card Displayed: ☐

Students Missing or Unaccounted

Students Injured or Needing Medical Attention

Additional Students Pulled in From Hallway or Other Rooms

Parent Reunification Log

ID verification is required for every release.

Medical Emergency Documentation and Scene Control

Scene Safety

☐ Assess personal risk before intervening.

☐ Use gloves when blood is present and follow infection control practice.

☐ Do not move an injured person unless required for immediate life safety.

Documentation Essentials

☐ Record time, location, presenting condition, actions taken, and transfer to EMS.

☐ Notify Administration and parent or guardian when applicable.

☐ Submit incident documentation per policy for retention.

APPENDIX- Recovery Restoration and Post Incident Actions Quick Checklist

Facility Re Entry and Damage Assessment

☐ Do not reenter until it is cleared by authorities.

☐ Document damage and hazardous areas. Restrict access as needed.

☐ Confirm utilities status and restore only when safe and authorized.

Student and Staff Support

☐ Coordinate counseling support as directed by Administration.

☐ Use controlled communication to reduce rumors and misinformation.

☐ Provide factual updates to staff and parents through approved channels.

Documentation

☐ Complete After-Action Report and corrective action log.

☐ Retain reunification logs and accountability sheets.

☐ Submit required reports to diocesan leadership when applicable.

APPENDIX- Tornado Severe Weather Shelter Quick Guidance

Shelter Behavior

☐ Use lowest interior areas away from windows when directed.

☐ Maintain silence and supervision so instructions can be heard.

☐ Protect head and neck. Sit facing interior wall when possible.

All Clear and Dismissal

☐ Remain sheltered until All Clear is announced.

☐ Dismissal after severe weather is controlled by Administration and may follow tiered release instructions.

Immediate Actions

☐ Office staff continuously monitor weather updates from official sources.

☐ When a severe thunderstorm or tornado watch is issued, staff are alerted to review procedures.

☐ When a tornado warning or imminent threat occurs, announce: Attention: Move immediately to your designated shelter area.

☐ If power is out, designated staff notify each floor manually.

☐ If time allows, dismiss in this order: top floor, then main floor, then basement.

☐ Teachers secure rooms by closing and locking doors and windows when time allows and bring rosters.

☐ All staff assist regardless of assignment. Inspect restrooms and move students to the safest area.

☐ Students remain silent and in position until ALL CLEAR is given.

☐ Administration may shut off utilities as required.

Aftermath Tornado

☐ Move everyone from damaged to undamaged areas or to the Safety Zone at the Playground if safe.

☐ If injuries occur, restore breathing and control bleeding immediately. Notify office or emergency personnel.

☐ Keep anyone injured comfortable and warm.

☐ Keep students calm and group together.

☐ Follow evacuation instructions if ordered.

☐ If the building is intact but area damage is widespread, remain sheltered until authorities issue release orders.

Parent Reunification

Primary Pickup: ECDC Gym Parking Lot

Secondary: Playground

Tertiary: Society Parking Lot across the street

APPENDIX- Emergency Action Plan for Active Intruder ALICE

Intruder Lockdown Guidance Key

Immediate Priorities

☐ Act immediately when you observe behavior or conditions that indicate danger. You do not need permission to protect life.

☐ Communicate threat location in plain language when safe to do so.

☐ Clear hallways by bringing students into the nearest room.

☐ Lock or barricade doors. Turn off the lights when appropriate. Silence devices.

☐ Maintain accountability. Use a Green Card when everyone is accounted for. Use a Red Card when someone is missing or injured.

Threat Outside Versus Threat Inside

Law Enforcement Arrival

☐ Remain calm and follow all instructions.

☐ Keep hands visible and empty. Do not run toward officers.

☐ Evacuate only when directed by law enforcement during a lockdown evacuation.

☐ Do not dismiss any student until official release is authorized.

Purpose: Provide clear, real-time procedures for staff, parishioners, volunteers, and visitors during an active intruder or violent threat. Protect life first.

Situational Awareness

☐ Stay alert to unusual behavior, sounds, or disturbances.

☐ Trust your instincts. If something feels wrong, act immediately.

☐ Identify exits, potential barricade materials, and communication options.

☐ Every second matters. Do not wait for confirmation before acting to protect yourself or others.

APPENDIX-ALICE Emergency Response Procedures

Lockdown Guidance

☐ Clear halls. Bring any students in the hall into your room. Make a list of additional students and their home teacher and tape the window of the door.

☐ Include any missing children from your classroom on the same list.

☐ Place a predesignated colored card outside your door on the floor. Green means everyone is accounted for. Red means a child is missing or hurt.

☐ If no card is placed, administration and law enforcement will assume an intruder is in the room.

☐ If the threat is outside the building, lock exterior doors, pull shades, stay away from windows.

☐ If the threat is inside, leave blinds open so responders can see into rooms.

☐ Evacuate only if instructed by law enforcement. Take a gradebook or emergency folder. Keep the class together.

☐ Do not dismiss any student until the official word is given to do so.

APPENDIX- LOCKDOWN

Lockdown Classroom List Sheet

Tape this list to the window of the door during lockdown.

Teacher or Room: ____________________Date: ____ / ____ / ______ Time: ____________

Green Card Placed: ☐ Red Card Placed: ☐

Additional Students Pulled in From Hallway

Missing Students from This Room

APPENDIX- Bomb or Explosive Threat- Code Blue-Quick Reference

Primary Rules

☐ Treat all bomb or explosive threats as real until proven otherwise by law enforcement.

☐ Do not touch, move, open, or disturb any suspicious item.

☐ Avoid cell phone or radio use near a suspected device or suspicious package location.

☐ Conduct visual searches only within your own area when directed and report any anomaly immediately.

Evacuation Considerations

☐ Evacuate only when ordered by administration or law enforcement.

☐ Avoid the suspected area and follow responder established routes if provided.

☐ Take rosters and emergency kits. Conduct roll call immediately at the rally point.

Bomb or explosive threats Calls-

Treat all bomb or explosive threats as real until proven otherwise. Stay calm, follow the chain of command, and execute this procedure immediately. Stay Calm and Listen

☐ Keep the caller on the line as long as possible. Be composed and courteous.

☐ Signal quietly to another staff member to call 911 and alert administration.

☐ Use the Bomb Threat Call Intake Form to capture details.

☐ Ask: What kind of bomb is it. Where is it located. When will it go off. Why was it placed.

☐ Record exact wording, time of call, duration, voice characteristics, and background sounds.

☐ After the call, avoid cell phones or radios near suspected areas.

Code Blue Announcement

☐ Announce: Code Blue. Staff implement bomb threat procedures. Do not use the word bomb publicly.

Visual Search Only

☐ Each employee visually searches their area right to left, floor to ceiling. Do not touch suspicious items.

☐ If found, move away, note location, and notify administration or responders.

Evacuation If Ordered

☐ Follow standard evacuation routes but avoid suspected areas. Bring rosters and emergency folders.

☐ Teachers conduct roll call. Report any unaccounted people to the Incident Commander.

☐ Only law enforcement or Bomb Squad may issue All Clear.

.

APPENDIX- Fire Response

Fire Safety and Extinguisher Use Quick Guidance

Evacuation

☐ Evacuate immediately when alarm sounds or when directed.

☐ Close doors and windows without locking.

☐ Move to assembly area and maintain clear lanes for responders.

Extinguishers

Use extinguishers only when you are trained, and the fire is small, contained, and you have a clear exit path.

☐ If smoke conditions worsen or the fire grows, evacuate immediately and close the door behind you.

Immediate Actions

☐ Activate Fire Alarm.

☐ Evacuate immediately using posted routes. Use alternate exits if blocked.

☐ Call 911 after evacuation.

☐ Assist injured or mobility impaired individuals.

☐ Close doors and windows. Do not lock.

☐ Do not collect personal items.

☐ Move 100 feet from building and stay clear of drives for emergency vehicles.

☐ Avoid smoke and stay calm.

Accountability

☐ Teachers take attendance using rosters.

☐ Display Green Card if all students are present. Display Red Card if missing students.

☐ Report unaccounted students to Principal or Assistant Principal immediately.

☐ Do not reenter until the All Clear is announced.

Assembly Areas

Primary Assembly Area: ECDC Parking Lot

Secondary: Playground

Environmental Disaster Contaminated Air or Water

Water Contamination

☐ Announce: Do not consume any water from facility sources.

☐ Provide bottled water or safe external supply.

Air Contamination Inside

☐ Initiate Fire Drill Evacuation Procedure.

Air Contamination Outside

☐ Shut down HVAC and remain indoors until directed.

Communication

☐ Call 911.

Tulsa Police: 918 596 9222

☐ Catholic Schools Office: 918 582 9177

☐ Superintendent David Dean: 901 626 4974

☐ Parents will be contacted via email and School Reach System

Nuclear or Chemical Contamination Disaster

Immediate Actions

☐ Initiate Tornado Drill Procedure to move to the lowest interior shelter.

☐ Shut off air handling systems as needed.

☐ Follow instructions from police and rescue personnel.

☐ Be prepared for extended shelter in place until safe transport is arranged.

Earthquake Response

During Shaking

☐ Command: EARTHQUAKE! TAKE COVER! DUCK AND HOLD!

☐ Students get under desks, cover heads, and hold until shaking stops.

☐ Expect alarms or sprinklers. Remain calm.

After Shaking Stops

☐ Evacuate using Fire Drill Routes to the Playground Safety Zone.

☐ Account for all students. Report injuries to administrators.

☐ If indoors, avoid glass and hanging fixtures.

☐ If outdoors, stay clear of trees, buildings, and power lines.

☐ If in vehicles, pull over safely and remain until shaking stops.

Federal Alignment and Operational Aids

This section provides practical job aids that support the Emergency Action Plan and reinforce consistent staff actions during real incidents.

Federal Reference Alignment Notes

The following federal resources are used as reference points to verify that action steps are identified, and that documentation supports readiness, response, and recovery.

APPENDIX – EVACUATION & STUDENT ACCOUNTABILITY PLAN

Parish of Christ the King & Marquette Catholic School
Aligned with OCCSAA, FEMA CPG 101, DOE/FERPA, and Diocese of Tulsa Standards

I. PURPOSE

To ensure safe, orderly, and documented evacuation procedures for all students, staff, and visitors during emergencies. This plan also establishes a standardized Student Accountability System to support reunification and communication.

II. COMMAND STRUCTURE

EVACUATION PROCEDURES

Activate alarm or announce via intercom: Attention: Evacuate the building. Follow evacuation routes. Confirm 911 call and notify Parish Office.

Teachers bring rosters, red/green cards, and emergency folders. Lead students to designated Safety Zone.

Conduct roll call upon arrival. Display Green Card (all accounted) or Red Card (missing/injured).

Submit Student Accountability Sheet to Check-In Table.

Set up Command Post, First Aid Station, and Parent Reunification area.

• Reunification occurs only after ID verification through RenWeb/FACTS and completion of the Reunification Log.

APPENDIX- GENERAL EVACUATION PROCEDURES

Emergency procedures are in place to protect students and all school personnel from weather related and other problems. In case of an emergency evacuation of the school, parents/guardians, designated drivers have been asked to not immediately pick up their child from his/her teacher outside as this prevents us from getting an accurate record of everyone’s whereabouts. In the case of an evacuation, parents will be notified through our School Reach Phone System and through e-mail. Please do the following: Exit building as quickly as possible, following evacuation routes.

Bring paper for notes, pen/pencils and class roster. Check roll. Please do not count heads.

If you have any students unaccounted for, please write their names on paper and have a designated student take it immediately to the EVACUATION CENTER CHECK-IN LOCATION (Playground south of building).

Designated office staff (Evacuation Center Check-In Leads — currently Crissy Donatucci and Diane Hahn) will be responsible for this area and will need to bring paper, pen/pencil, plus a student and teacher schedule to this site to check out students to parents as they arrive at this location.

A pass will be issued to parents upon their checking in at the EVACUATION CENTER who in turn will give this to their child’s teacher, who then can release the child. Please be sure to mark a child on your roster as being picked up by parents so that we can have an accurate record of everyone’s whereabouts.

Parents will be notified about evacuation through an all-school e-mail or RenWeb Emergency Notification System phone call.

EVACUATION COMMAND POST SETUP

EVACUATION SITES

STUDENT ACCOUNTABILITY CHECKLIST

APPENDIX – Emergency Action Plan for Active Intruder / ALICE

Purpose

To provide clear, real-time procedures for all staff, parishioners, volunteers, and visitors at Christ the King Parish and Marquette Catholic School during an active intruder or violent threat. The goal is to save lives through situational awareness, rapid decision-making, and immediate protective action.

Situational Awareness

• Stay alert to unusual behavior, sounds, or disturbances.
• Trust your instincts — if something feels wrong, act immediately.
• Quickly identify your nearest exits, potential barricade materials, and communication options wherever you are.
• Always be aware of your environmental context — location of students, parishioners, open doors, and potential threats.
• Every second matter’s. Do not wait for confirmation of danger before acting to protect yourself or others.

ALICE Emergency Response Procedures

REMEMBER: You do not need permission to act. Protect life first. Property and order can be restored later. Stay calm, speak clearly, and lead those around you.

APPENDIX- Response by Location

CURRICULUM BREAKDOWN BY GRADE LEVELS

CHURCH & CHAPEL ALICE RESPONSE

Classrooms / Offices:
• Lock or barricade doors.
• Turn off lights, silence all devices, move away from windows.
• Keep students calm and quiet.
• Prepare for evacuation if conditions change.

Hallways / Open Areas:
• Evacuate immediately if a clear path exists.
• If trapped, enter the nearest securable room and lockdown.
• Avoid large open areas unless escape is certain.

Church / Chapel / Gathering Spaces:
• Identify exits and move quickly to them if safe.
• If evacuation is not possible, move behind solid barriers (pews, altar base, sacristy areas).
• Use portable radios or phones to communicate intruder location.
• Encourage others to stay low, remain quiet, and follow your lead.

Outdoor Areas:
• Evacuate away from the threat to the farthest safe location.
• Move behind solid cover (buildings, trees, vehicles).
• Once safe, call 911 and report details.

If Law Enforcement Arrives

• Remain calm and follow all instructions.
• Keep hands visible and empty.
• Do not shout, run toward officers, or make sudden movements.
• Provide information about the intruder’s description, weapons, and location.

Post-Incident Actions

• Follow all directions from law enforcement.
• Report injuries or missing people to command staff immediately.
• Do not re-enter buildings until cleared.
• Provide emotional and physical support to students, staff, and parishioners.

Key Principles

• Situational Awareness Saves Lives- DO NOT ASSUME-Always know your surroundings.
• Decentralized Decision-Everyone has the authority to act.
• Dynamic Response -ALICE steps are not linear; use the safest option available.
• Calm Leadership -Fear is contagious; so is calm. Your tone and composure influence others’ survival.

APPENDIX- INTRUDER IN BUILDING

All strangers should be stopped and asked about his/her business in the building. Courteously direct anyone you do not know to the main office to check in.

If he/she refuses or is hostile, do not argue. Notify office staff at once. The principal and assistant principal will be contacted. Do not engage anyone who appears hostile. Do everything to protect yourself and students.

As determined by administrator and office staff, Police (911) will be contacted.

If a stranger is deemed a threat, an INTRUDER IN BUILDING/LOCK DOWN will be announced where teachers and students are to lock themselves in rooms until given the all-clear signal, which will be INTRUDER IN BUILDING/LOCKDOWN CANCELLATION.

Employees other than administration may indicate a lockdown if the situation is serious. Employees have permission to initiate the process without seeking administrative approval first. Please notify the office immediately of a situation that would warrant a lockdown.

A LOCKDOWN IS A RESPONSE TO A THREAT THAT IS OUTSIDE THE BUILDING. AN INTRUDER ON CAMPUS IS INTERPRETED AS SOMEONE INSIDE THE BUILDING OR ACTIVELY TRYING TO GET IN.

If the threat is OUTSIDE on the campus property or outside the buildings, all exterior doors should be locked, shades pulled, and everyone needs to stay away from windows. Depending on how serious the threat may be, lock classroom doors, shelter in the room, and turning out the lights may be necessary. The point is to keep the threat outside and keep an assailant from getting into the building or harming anyone through a window or opening.

If the threat is INSIDE, the process is different. We leave curtains or blinds open if the threat is inside, so emergency responders can see into the building and see if the threat is standing in a particular room, so escape is possible.

In “Lock-Down:”

911 will be called

CLEAR HALLS of all students. Please bring any students in the hall near your room into your class whether they are part of your official class or not. Make a list of these students and their regularly assigned teacher/classroom and tape to window of door. Include any missing children from your classroom on that list and delineate between the two.

Place a pre-designated colored card outside your classroom door on the floor – Green for everyone who is accounted for and safe or Red for a child who is missing or hurt. If a card is not placed outside your door, administration and law enforcement will assume that an intruder is in your classroom.

Lock doors, turn off lights, close windows/shades, move students away from doors/windows. Barricade the door with any heavy object or furniture if the door cannot be secured. Silence cell phones.

Inform your students in a calm way that a “lockdown” is underway and explain what it means.

When the police arrive, they oversee the situation.

LOCKDOWN EVACUATION PROCEDURES

Building Signal is given to begin Lock Down; Lock Down Occurs

DURING SOME LOCK DOWNS, AN EVACUATION MAY BE NECESSARY.

A law enforcement official (usually a Tulsa Police Officer) will come to your classroom to initiate the evacuation.

Evacuate only if you are instructed to do so by a law enforcement official. The law enforcement official will provide specific instructions to conduct the evacuation. Follow all of these instructions carefully. Assist the official with communications with your class and with ensuring that students understand the instructions that are given.

Follow the evacuation route established by the Police. This may or may not be the Fire Drill Evacuation route of your classroom.

Take your gradebook. When you arrive at the post-evacuation point, keep your class together.

Further instructions will be provided as soon as possible. Wait and reassure students. REMEMBER that police officials are dealing with a very volatile situation and may have to ask questions or, in some cases, double-check to ensure that no perpetrator is with your group masquerading as a student/teacher in order to escape.

Departure from the school site MAY be necessary. If this occurs, the Evacuation Site for our school will be used wherever possible.

DO NOT DISMISS ANY STUDENT UNTIL THE OFFICIAL WORD IS GIVEN TO DO SO.

For a “Modified Lock – Down:”

All exterior doors will be locked, and no persons will be allowed in or out, unless cleared by the principal, assistant principal or designee.

School will continue to function as close to normal as possible INSIDE in the building.

All clear will be an intercom announcement “LOCKDOWN CANCELLATION.”

Courteously ask the person if they need to be directed to the office. If they say “no,” and remain near the kids or pose a threat, bring students to the room immediately and notify principal and assistant principal and office staff about the situation. Do not engage anyone who appears hostile. Do everything to protect yourself and students.

As determined by administration and office staff, police will be called, and all exterior doors will remain locked. No one will be allowed in or out unless cleared by the administration.

School will continue to function as closely to normal as possible in the building. All clear will be an intercom announcement “LOCK DOWN CANCELLATION.”

APPENDIX- GUN OR WEAPON IN SCHOOL OR CLASSROOM

GUN SUSPECTED IN CLASSROOM

Do not leave the room.

Ask a neighboring teacher to come to your door.

CONFIDENTIALLY tell the colleague that you suspect a student has a gun/weapon in class. Give the name/seat location of the student who is suspected.

Tell the colleague to inform the office IMMEDIATELY.

Continue class and the lesson. Administration and Police will arrive promptly.

GUN PULLED OR DISPLAYED

If a student/intruder pulls a gun in class, DO NOT try to disarm the individual.

Remain calm. Tell the rest of the class to remain seated and to stay calm.

STAY AWAY from the student with the gun. Talk to the student in as controlled a manner as possible.

ASK THE STUDENT TO PUT THE GUN DOWN AND MOVE AWAY FROM IT.

Do what you can to get the attention of another colleague, and the office so help can be summoned.

GUN IN A LOCKER OR GUN ON A STUDENT IN THE HALL

If you see a gun on a student in the hall, follow the student. DO NOT LET THE STUDENT OUT OF YOUR SIGHT.

If the gun is in a locker, DO NOT LEAVE THAT LOCKER.

Contact an administrator or ask a colleague to make contact with you.

Wait for assistance. DO NOT LEAVE THE STUDENT OR THE LOCKER.

GENERAL GUIDELINES FOR ANY GUN CRISIS

Tell an administrator any time you hear that a gun or weapon may be present in school.

DO NOT send a student to report on the presence of a gun/weapon. Enlist the help of an ADULT to do this.

TAKE ALL TALK OF GUNS OR IMPENDING USE OF GUNS IN SCHOOL OR SCHOOL EVENTS SERIOUSLY. TELL THE OFFICE!

SCHOOL ACTIONS

CONDUCT AN IMMEDIATE LOCKDOWN.

Contact 911 and Tulsa Police 918-596-9222

Respond to the classroom/location

HOSTAGES TAKEN IN CLASSROOM OR AT SCHOOL

IF YOU OBSERVE A HOSTAGE CRISIS UNDERWAY:

DO NOT intervene.

Quietly remove yourself from the setting.

ALERT SCHOOL ADMINISTRATION IMMEDIATELY.

If you do have a class or other obligation with students, remain out of sight but stay in proximity to the hostage area so you can prevent others from wandering into the situation.

When the LOCK DOWN Code is given, remove yourself from the area and participate in the Lock Down.

IF A HOSTAGE SITUATION OCCURS IN YOUR CLASSROOM OR SUPERVISION AREA:

Remain calm. Avoid quick movements.

FOLLOW THE INSTRUCTIONS OF THE HOSTAGE TAKER.

Tell your students to follow these instructions.

DO NOT try to disarm the hostage taker.

DO NOT bargain or negotiate with the hostage taker.

If you need to speak to the hostage taker, ask permission to do so. (Face the hostage taker when speaking. Do not crowd his/her space. Be respectful. NEVER criticize the hostage taker. DO NOT argue).

Make mental lists of:

Students were absent from class that day.

A chronology of what happens during the crisis.

Police negotiators will make contact! TRUST THEM COMPLETELY AND FOLLOW THEIR INSTRUCTIONS TO THE LETTER.

STAY ALERT. Attempt to evacuate students ONLY if the hostage taker falls asleep.

SCHOOL ACTIONS:

CONDUCT AN IMMEDIATE LOCKDOWN

CONTACT “911” AND TULSA POLICE – 918-596-9222.

APPENDIX- FIELD TRIP: EMERGENCY OR CRISIS

On each field trip, a total of three (3) lists should be created for all students, volunteers, parents, and employees attending the event.

One list is to be retained at the school office.

One list is to be submitted to the Command Post or the investigating police officer on the scene.

One list is to be retained by the employee in charge of the field trip

ACCIDENT WHILE ON A FIELD TRIP:

Work with the private car/bus driver to evacuate the car/bus if necessary. If evacuation is NOT required, wait with students in the car/bus until emergency workers/police arrive.

If there is a danger of fire or explosion, evacuate the car/bus immediately. Work with private car driver/bus drivers to communicate with the Police Department. Request emergency assistance.

Report on location.

Report injuries; if possible, indicate names of students.

Ask for the Police to contact our school.

Keep lists:

Injured students; be sure to record the hospital to which students are taken if this is required.

Note a chronology of what happens; if possible, jot a sequence of events that occur.

Let Police and Emergency workers deal with the driver of the other vehicle.

DO NOT comment to media representatives; refer inquiries to either the Principal of Marquette, the Assistant Principal or a Marquette Public Relations representative.

Prepare to write up a narrative of what happened and submit it to the building administrator.

APPENDIX – Emergency Action Plan for Medical Situations

DEATH OF A STUDENT OR STAFF MEMBER

In the event of a death of student/staff:

Contact principal (918-510-7299), assistant principal (918-520-6505) who will notify Father Elkin, the Assistant Principal (918-520-6505) and Superintendent of Catholic Schools, David Dean (1-901-626-4974).

Notify staff through FACTS or individual phone calls and set up meeting times for discussion.

Be sure every faculty member is informed of the incident and response plan.

Share facts surrounding the incident so that rumors can be dispelled.

Death of a student/staff member AWAY from school:

Develop crisis plans to address the level of need.

The principal, along with Father Elkin, and the Assistant Principal, shall determine when a home visit should be made.

Student/staff who appear extremely upset need to be counseled on a one-to-one basis if possible.

A staff meeting at the end of the day will be held at debrief events and share any additional information.

Death of student/staff member AT school:

Notify the principal, call 911 immediately. the Pastor (Fr. Elkin) and the Assistant Principal will also be notified. Family members will be contacted.

The area immediately surrounding the individual must be secured and closed off, making sure that nothing is touched, moved, or removed while waiting for authorities.

If in a classroom, other students are directed to another room.

If in a hallway, lobby, common areas, or outside, the area immediately surrounding is blocked off and students are directed away from the scene

All media contacts should be referred to the principal, assistant principal, or his/her assigned.

The principal will set up a faculty meeting as soon as possible.

Parents would be notified through a text message or phone call.

APPENDIX- ACCIDENT/SERIOUS INJURY/ILLNESS

An unexpected serious occurrence demanding immediate action to aid the injured/ill person(s)

The situation should be assessed for personal risk factors prior to assistance/intervention.

Gloves MUST be worn if blood is present. Gloves are available in the office.

Do not move or allow movement of anyone injured.

In case of serious injury/illness, notify the Principal (Jay Luetkemeyer) (918-510-7299) or the Assistant Principal (Tracey Robinson, 918-520-6505).

Seek first aid immediately. If a student, contact parents at once.

Notify 911 if the injury or illness seems serious enough to warrant transport to the hospital.

Notify Father Elkin.

Have follow-up meetings to assess the need for additional information to be sent to other groups in the school community.

APPENDIX- CODE BLUE — BOMB / EXPLOSIVE THREAT QUICK REFERENCE & CHECKLIST

Christ the King Parish & Marquette Catholic School / ECDC
Treat all bomb or explosive threats as real until proven otherwise.
Stay calm, follow chain-of-command, and execute this procedure immediately.

PURPOSE

To provide staff with immediate, actionable guidance in the event of a bomb or explosive threat, ensuring safety, proper communication, and rapid coordination with law enforcement. All personnel must remain calm and treat every threat as credible until verified by the Bomb Squad or Police.

1. STAY CALM AND LISTEN

• Stay composed and courteous. Keep the caller on the line as long as possible.

• Signal quietly to another staff member to call 911 and alert the administration.

• Use the Bomb Threat Checklist (Attachment A) to capture all details.

• Ask the caller (without provoking them):

• What kind of bomb is it?

• Where is it located?

• When will it go off?

• Why was it placed?

• Record the caller’s name (if given), voice tone, age, accent, background sound, and exact wording.

• Write down the time of the call and duration.

• If you can safely record or trace the call, do so.

• After the call, do not use cell phones or radios near suspected areas.

• Immediately notify the Principal / Assistant Principal / Director of Operations.

2. CODE BLUE ANNOUNCEMENT

• Over the PA system, announce: “CODE BLUE”. Staff: implement bomb threat procedures.” (Do not use the word ‘bomb’ publicly.)

• Ensure the office notifies Principal, Assistant Principal, and Maintenance.

• All staff remain calm and await further instructions.

• Avoid using radios or walkie-talkies near potential devices.

3. NOTIFY LEADERSHIP

Command Chain:

Staff -Responders will:

• Notify 911 immediately and request Bomb Squad and Police presence.

• Establish a command post away from potential threat areas.

• Determine whether to evacuate or shelter-in-place-Comply with Law enforcement

4. SEARCH YOUR AREA (VISUAL ONLY)

• Upon hearing “CODE BLUE,” each employee searches their own area for anything unusual.

• Search right-to-left, floor-to-ceiling, checking under desks, behind furniture, inside closets, and under tables.

• DO NOT TOUCH or move any suspicious items.

• If found, move away immediately, note the location, and notify administration or first responders.

• Maintenance/Custodial check restrooms, trashcans, mechanical rooms, and exterior grounds.

• Food Service inspects kitchen and storage areas.

• Teachers ensure students stay calm and remain seated unless directed to evacuate.

5. EVACUATION (IF ORDERED)

• Follow standard fire drill routes but avoid the suspected area.

• Take class rosters and emergency kits to designated rally points.

• Teachers conduct immediate roll call upon arrival.

• Report all unaccounted people to the Principal, Assistant Principal, or Director of Operations.

• Keep hallways, driveways, and entrances clear for emergency responders.

• Await official “All Clear” before reentry.

6. COMMUNICATION

Internal:

• Use landlines located away from suspected areas.

• Avoid cell phone use near suspicious packages.

• Limit hallway movement — communicate through supervisors only.

External:

• Only administration or police release public statements.

• The Communications Officer (if designated) will issue controlled messages to parents and media.

• Maintain discretion to prevent panic or misinformation.

7. ALL CLEAR / RETURN

• Only law enforcement or the Bomb Squad may issue an All Clear.

• Principal or Director of Operations will announce via PA when safe to return.

• After the event, conduct debrief with staff and complete After-Action Report.

• File all Bomb Threat Checklists and Incident Forms for recordkeeping.

ATTACHMENT: CONTACT DIRECTORY

FIELD REMINDERS

✔ Do not use radios or phones near suspicious devices.

✔ Never move or open suspicious packages.

✔ Do not re-enter the building until instructed by law enforcement.

✔ Keep this sheet posted near phones, intercoms, and offices.

✔ Conduct annual drills and review procedures every semester.

APPENDIX – Emergency Action Plan for Domestic Violence / Civil Disturbance

REPORTING CHILD ABUSE

Oklahoma requires teachers, nurses, and all other school personnel to promptly report any suspected cases of physical abuse, sexual abuse, exploitation, or neglect of a child. Failure to report such information promptly, false reports, or reporting with lack of factual foundation, is a misdemeanor. The law also grants immunity from civil or criminal liability to a person who in good faith makes such a report. It is not the responsibility of school personnel to prove the child has been abused or neglected.

Any suspected case of child abuse must be reported to the principal or assistant principal.

If the evidence appears to confirm the suspicion, immediately phone (918-581-2401) the child abuse office of the Oklahoma Department of Human Services – there should be no delay in reporting. Father Elkin Gonzalez and Superintendent of Catholic Schools, David Dean, will be contacted.

The principal will complete a “Child Abuse Report” and it will be signed by the principal, and any other staff member involved.

Appropriately identified investigators of the Department of Human Services of the District Attorney’s Office will be permitted access to a student involved in suspected child abuse.

The principal/assistant principal will arrange the interview in a manner that minimizes embarrassment to the child.

The principal/assistant principal or designated employees WILL BE PRESENT DURING THE INTERVIEW.

APPENDIX- INDICATORS OF PHYSICAL ABUSE

One or more of these indicators, or if they are happening in a pattern, could be a possibility of abuse.

PHYSICAL INDICATORS -

Questionable bruises or welts:

On the face, lips, mouth, torso, back, bottom, or thighs.

Human bite marks.

Reflecting the shape of the article used to inflict (fly swatter, belt, electric cord).

In various stages of healing.

Marks are often new after a weekend, or absence

Bruises on several of the questionable surface areas.

BURNS - Questionable burns

Cigarettes burn particularly the bottom, back, and palms of hands.

Immersion burns (sock-like or glove-like) doughnut-shaped on the bottom or genitalia). This is seen a lot during potty training when a child has an accident.

Patterns like a rope burn or from an iron.

FRACTURES – Questionable fractures

To the skull, nose, or face

Multiple fractures in different stages of healing.

CHILD BEHAVIORAL INDICATORS

I don’t want to go home.

Wear extra clothes regardless of the weather.

Afraid of parents.

Behavioral extremes: aggressiveness or withdrawal.

Arrives at school late or stay after school to avoid going home.

Complaints of soreness and moves uncomfortably.

Run away (older children).

Reports abuse or injury by parent or caretaker.

APPENDIX- INDICATORS OF EMOTIONAL MALTREATMENT

One or more of these indicators could be a possibility of abuse.

PHYSICAL INDICATORS:

Speech disorders

Lags in physical development

Failure to thrive (a condition where the child has failed to gain weight expected for normal growth).

Ulcers, asthma, severe allergies CHILD BEHAVIORAL INDICATORS

Habit disorders (rocking, thumb sucking and biting – in an older child)

Behavioral extremes: passive and compliant or aggressive and full of rage.

Developmental lags

Self-destructive, attempted suicide

CARETAKER CHARACTERISTICS:

Withholds love

Blames or belittles the child

Rejects the child

Seems unconcerned about the child

INDICATORS OF NEGLECT

One or more of these indicators could represent a pattern.

Low self-esteem and very poor social skills

Child is often hungry and will eat just about anything

Poor expressive language skills

Overly complaint

Anti-social behavior

Parents are never around or available

Clothes are worn repeatedly and are very dirty along with the child’s physical appearance (dirty face, skin, hair)

APPENDIX- INDICATORS OF SEXUAL ABUSE

One or more of these indicators, or if they are happening in a pattern, could be a possibility of abuse.

PHYSICAL INDICATORS:

Difficulty in sitting down or walking

Genital or rectal problems – itching or pain in these areas. Blood in the underwear, problems going to the bathroom. A young child might say “it hurts down there” while pointing to the genital area.

Frequent urinary or yeast infections

Venereal disease or pregnancy especially in pre-teenagers

CHILD BEHAVIORAL INDICATORS

Re-enactment of the events. Children often act out in play situations what they are unable to express verbally.

Unusual or bizarre sex themes in their play or art

Reluctance to undress in front of anyone

Sleep problems

Unusual absences

Precocious sexual knowledge. The child’s vocabulary might include sexual words not used by other children.

Unusual interest in sexual matters.

Regression in toilet use, speech patterns, bed-wetting, and other areas in which they once had mastered.

Indirect hints about “mommy or daddy’s new friend” or a houseguest.

Revelation. The child might say something like “my brother wouldn’t let me go to sleep last night” or “my babysitter keeps bothering me.”

Remember that some children show no signs and with the exception of the child reporting the incident, all these behaviors may indicate problems not related to sexual abuse.

CARETAKER CHARACTERISTICS

The non-abusing caretaker is frequently out of the house, which permits the perpetrator access to the child

Abuser was abused as a child and has never learned what is appropriate

Encourages children to engage in sexual acts or pornography in front of the caretaker.

APPENDIX- STUDENT RUNAWAY/ABDUCTION

MISSING ON CAMPUS – Student has not been seen on campus and parents are reporting the child is supposed to be at school.

SEEN LEAVING CAMPUS OR RUNAWAY – Contact parents and determine with their consultation if police are needed. An employee may be designated to follow a student seen leaving the campus.

ABDUCTED CHILD – In this circumstance, the person who has observed the abduction or the person reporting must call 911 immediately. Abductions by STRANGERS have a documented rate of murder of the child on average within the first 30 minutes of abduction. The response in these cases from police is immediate and aggressive, with every officer involved in that is on duty. In observing an abduction, please report this information to the office after calling 911. Time is of essence. Do not engage the abductor. Follow at a discreet and safe distance.

When it has been determined that a student is missing, seen leaving campus or abducted and a search has no results:

Notify principal or assistant principal

Contact parents/guardian

Contact security or police (911) as needed.

Obtain pictures of children for authorities.

Describe clothing worn when a student was last seen.

Notify classroom teachers and other faculty members.

Contact the Pastor (Fr. Elkin).

Contact Superintendent of Catholic Schools, David Dean.

Have follow-up meeting to assess need for additional information to be sent to other groups in the school community,

All media contacts should be referred to the principal, assistant principal, or assigned.

APPENDIX- STUDENT ENDANGERMENT/VIOLENCE

In the event a student or employee actively attempts suicide, 911 and police should be called as they have demonstrated under law; they are a danger to themselves and could be considered a danger to others. In some circumstances, police may be the agency deemed most appropriate to transport a suicidal person to a treatment facility.

Student endangerment may take on many forms. Basic guidelines to be used as needed in each situation include:

Call principal, assistant principal or office for assistance.

Take measures to protect other students and self.

Speak in a calm manner – DO NOT escalate.

If a weapon is involved, DO NOT struggle to obtain a weapon.

Call 911.

Document in writing for principal files.

Notify parents.

APPENDIX- SUICIDE INTERVENTION

If an employee has reasons to believe a student/staff member is in danger of harming him/herself, the employee is to report the situation immediately to the principal or assistant principal.

The principal will:

Contact the parent if it is a child.

Contact spouse or applicable family member if it is a staff person.

Contact the Pastor (Fr. Elkin).

Contact Superintendent of Catholic Schools, David Dean (1-901-626-4974).

If the individual is exhibiting active suicidal thoughts, talks about committing suicide, or appears to have a plan:

Do not leave the person alone.

Do not allow the individual to go home unsupervised.

Provide phone numbers of local agencies to parents/guardian/spouse/family members.

LOCAL CONTACT AGENCIES

Refer to the approved provider list in the principal’s office and in this manual.

If emergency call:

Police…911

Ambulance…911

Poison Control…1-800-222-1222

A student who has threatened to harm him/herself or others will not be allowed to return to school until an evaluation of his/her condition has taken place with a mental health expert at parent’s expense. A written report by the mental health expert must be given to

The principal or assistant principal along with a phone call from such a person before a student may return to school.

APPENDIX- DEATH BY SUICIDE

If death was a suicide, post-venation procedures outlined by the American Association of Suicidology (AAS) should be followed. The tasks of post-venation are twofold:

To reduce the chances of anyone else dying by suicide by avoiding glamorization of the deceased.

To assist staff and students with the grieving process.

PROCEDURES:

Call 911 – Contact Principal Cell (918-510-7299), Assistant Principal, Tracey Robinson (home 918-252-4767; Cell – 918-520-6505) and the Superintendent of Catholic Schools, David Dean, (Work 918-582-9177; Cell- 1-901-626-4974).

Notify parents if they are children in school. Notify spouse or other family members if an employee.

Coordinate with law enforcement and let them take control of the scene if death occurs on-site.

Secure the area. The area immediately surrounding the individual must be secured and closed off. NOTHING IS TO BE TOUCHED, MOVED, OR REMOVED WHILE WAITING FOR AUTHORITIES.

If in a classroom, direct students to another room.

If in a hallway, lobby, commons area, or outside, the area immediately surrounding is blocked off and students/staff are directed away from this area.

Notify parent and school community through School Reach Phone System and via e-mail as warranted.

All media contacts should be referred to the Principal, Assistant Principal, or Designee.

The principal will set a faculty meeting as soon as possible.

Begin Crisis Response as established (Call counselors, approved counselors — Chuck McGowen, Donna Boswell, Faith Boudreau, and Mark Sadler for emotional support for staff and students).

Inquire about clean-up from police or fire departments.

Conduct a follow-up meeting with staff to assess what needs to be done next.

OTHER GUIDELINES

DO Not dismiss school or encourage funeral attendance during school hours.

DO NOT dedicate a memorial to the deceased.

DO NOT have a large school assembly.

Do give facts to students.

Do emphasize prevention and everyone’s role in protecting each other.

Do provide individual and group counseling.

Do emphasize that no one is to blame for suicide.

Do emphasize that help is available and that there are alternatives to suicide.

APPENDIX – Emergency Action Plan for Business Continuity, Cybersecurity & Data Protection

Parish of Christ the King & Marquette Catholic School

Emergency Operations Restoration – Required Data and Documentation

The following list outlines the critical documents, data, and resources needed to restore operations in the event of an emergency. This includes systems, infrastructure, personnel, and communication requirements necessary to resume essential parish and school functions.

1. Administrative and Leadership Records

Organizational chart with leadership contacts and emergency authority.

Parish and school emergency contact directory (including Diocese, Police, Fire, EMS).

Facility access to authorization lists and building keys or digital credentials.

Employee rosters, volunteer lists, and critical role assignments.

Insurance policies and claims contact information.

2. IT Systems and Data

Full IT asset inventory (servers, endpoints, network switches, cameras, etc.).

Backup schedules, encryption keys, and off-site/cloud storage locations.

System passwords and access recovery documentation (stored securely).

Software license keys, vendor support agreements, and configurations.

Network topology maps and firewall/router configurations.

3. Financial and Operational Records

QuickBooks and financial backup files (including parish, ECDC, and Marquette).

Payroll data and employee direct deposit configurations.

Tuition, donation, and accounts for receivable data exports.

Vendor contracts and purchasing records for ongoing operations.

Budget and insurance documentation for reimbursement and recovery.

4. Facilities and Infrastructure

Building blueprints, site maps, and utility schematics (electrical, water, gas).

List of essential equipment and vendors for HVAC, electrical, plumbing, and security.

Maintenance and inspection logs for fire alarms, sprinklers, and generators.

Access control and surveillance camera layouts (Genetec, Axis, etc.).

Location of emergency supplies and safety equipment.

5. Communication and Public Information

Mass notification system credentials (email, text, phone).

Templates for public announcements to families and parishioners.

Crisis communication chain and designated spokespersons.

Alternate communication methods if power/internet is unavailable.

Parish and school websites and social media access credentials.

6. Business Continuity and Recovery

Documented Recovery Time Objective (RTO) and Recovery Point Objective (RPO) for systems.

Alternate worksite or remote operations plan for staff and teachers.

Critical vendor dependencies and continuity assurances.

Incident logs and previous recovery test results.

Checklist for post-incident review and lessons learned documentation.

All documents should be stored securely in both digital and physical form. Digital copies must be encrypted and backed up off-site or in the cloud. Physical binders should be kept in secure yet accessible locations such as the Parish Office, Marquette Administration, and the Rectory. Annual reviews are required to ensure accuracy and compliance.

APPENDIX – Emergency Action Plan for Subpoena / Law Enforcement

MEDIA RELATIONS

News departments monitor police, fire, and ambulance radio dispatch scanners. Therefore, reporters are aware of most emergency calls and often arrive on the scene very quickly or telephone for immediate information.

In case the news media shows up, please contact the principal or assistant principal. They in turn will apprise Father Elkin Gonzalez and Superintendent, David Dean, of the situation.

The Principal (Jay Luetkemeyer) is the designated school spokesperson with the media unless someone else is designated.

Be accessible-be prepared, be honest-be brief-stick to the facts and do not give your opinion-stress to student safety.

Designate an area for media, both inside/outside buildings.

Know what is being done to help students and staff cope with the situation.

Confidentiality must be maintained to protect students’ rights.

Never say “No comment.” Instead say, “I will have to get back to you.”

If you don’t know the answer, say, “I don’t know, but will find out.”

Remember, few things are ever “off the record,” and the interview is not over until the reporter leaves.

Sample Crisis Media Release:

“Thank you for your concerns. Our staff is assessing the situation currently.”

Appendix- Health EAP

HEAT SAFETY TIPS FOR SCHOOLS

As classes begin during the hottest part of the year, the Oklahoma State Department of Health offers the following guidelines to help parents, teachers and school administrators be aware of heat-related illnesses and other safety concerns. The extreme temperatures that Oklahoma experiences mean that adults should be even more cautious than usual when it comes to hydration needs for students, as well as a range of other concerns such as hot playground equipment that could cause burns.

HYDRATION:

Ensure that students are well hydrated and have access to cool and shady areas to cool off.

Provide access to plenty of cool water as the liquid of choice.

Encourage students to drink water, even when they are not thirsty.

CLOTHING:

Encourage students to wear loose-fitting, lightweight, light-colored summer clothing.

BUSES – Refers to field trips

Consider stocking school buses with heat illness emergency kits including ice chests with ice, bottled water and wet towels.

Try to limit time children spend outdoors waiting for buses, or inside a parked school bus that has not cooled down during the loading process.

OUTDOOR

Consider modification of practice schedules for athletics and other events.

Avoid utilizing playground equipment that may become very hot at extreme temperatures.

Move outdoor activities indoors when feasible to a cooler area.

STAYING COOL

To prevent heat fatigue, offer regularly scheduled rest periods

Indoor temperatures can sometimes exceed the outdoor temperature, especially if there is no air conditioning or if air conditioning is not working properly. To assist in keeping the classroom temperature comfortable, keep windows and doors open with at least one fan moving air throughout the room.

Allow students to utilize alternative areas that may be cooler, such as those located on the lower or ground level of the school or shady areas on the school grounds.

Consider relocation of classes if air conditioning is not functioning properly.

RECOGNITION OF HEAT ILLNESS:

Encourage students to tell teachers if they feel ill.

Be aware of these heat stress symptoms:

Muscle spasms and cramps.

Skin is flushed, or cool and pale.

Headaches, dizziness, and nausea.

Rapid pulse rate.

Shallow breathing.

Elevated body temperature (in cases of heat stroke, body temperature can be very high, sometimes as high as 105 degrees F).

The sensation of sweat.

Loss of consciousness.

TREATMENT OF HEAT-RELATED ILLNESSES

Move the person to a cooler place to rest in a comfortable position.

Replenish fluids – Give person small amounts (4-5 ounces) of water every 15 minutes.

Make sure the person drinks slowly.

Loosen tight clothing.

Apply wet clothes or immerse yourself in a cool bath.

Immediately call 911 if the person loses consciousness.

Marquette has contacted TPS to notify our school in the event of a lightning threat. If there is a lightning threat, outside events will be postponed or cancelled. If during the end of the day dismissal, students and adult personnel will remain inside and parents must come in the building to pick up their children. If it occurs at dismissal, the following will take place.

Grades 6-8 will be dismissed at back doors facing Rockford. Grades 3-5 will be dismissed from the main door.

Grades K-2 will be dismissed from kindergarten doors facing the guard shack.

*Older students will go to the location of the youngest sibling.

APPENDIX- EMERGENCY PROCEDURES -ACCIDENTS/ILLNESS/MEDICATION

If a student incurs injury as the result of an accident, please complete an ACCIDENT REPORT FORM.

Personnel assisting students with open wounds or who have vomited are asked to wear rubber gloves.

Medications may be dispensed only by authorized personnel and only if written parent authorization is on file. STUDENTS ARE NOT ALLOWED TO CARRY MEDICATION.

All new teachers are encouraged to have current CPR training. Veteran teachers need updated training every five years. Marquette is responsible for emergency handling of accidents/sudden illness occurring at school and during school-sponsored activities.

In case of accidents or injuries please adhere to the following:

Give students immediate and temporary first aid care, if necessary, to preserve life, to prevent dangerous loss of blood, or to prevent other such emergencies. When treating a wound of any kind, personnel must use gloves. If there is spurting blood or vomiting, goggles and rubber masks should be worn.

Notify administration and child parent/guardian. In all cases where it is possible to do so, wait for instructions from parent/guardian before proceeding. The school’s right to give treatment goes no further than immediate first aid, which will protect the life of the individual until additional treatment is secured.

The school should have student emergency information, delegating the school the right to contact others besides parent/guardian in case they cannot be reached. Family physicians will be called.

Ordinarily, School personnel should not transport seriously injured/ill student unless there is an emergency need to do so. If parents cannot provide transportation to medical treatment, ambulances should be called.

If a child remains seriously injured/ill at the end of the school day, he/she shall not be allowed to go home unless accompanied by parent/guardian. No child shall be allowed to leave School during regular school hours unaccompanied by a parent/guardian/parent delegate unless written request has been received.

After a serious accident or emergency illness, a record of the incident and procedures taken must be made and filed.

School reserves the right to act as deemed necessary by the principal or designee in a life-threatening illness.

Unclaimed or unused medications at the end of the year will be given back to parents. If a student leaves before the school year ends, unclaimed or unused medications will be given to their parents. If parents don’t respond, the medication will be disposed of in the proper manner. Schedule I drugs will be surrendered to law enforcement for disposal or destruction.

If lightning occurs while an outdoor event is being held, all students and adults will be brought inside immediately.